Thorpe Bay Yacht Club

Tel: 01702 587 563

1. The meeting will be held by Zoom Webinar

 

• This is an online video interactive forum
• If you have not used Zoom before here is a brief description of how to use it and along with instructions

 

2. How to register for the online AGM

 

• Please send an email to [email protected] to register your intention to attend. If additional members will be sharing you video link for the AGM please list their full names for registration purposes. Registration will close at 15:00 on Friday 20^th November
• By the day of the AGM you will receive an email with logon details to access the Zoom Webinar.
• When logging on please make sure you use both first and surnames

 

3. Any questions proposed by members

 

• Must be received in writing by 18^th Nov 2020
• Questions can be sent via email to [email protected] or post.
• Any questions raised will then be addressed at the AGM. Reading out first the member asking the question, the question, then the answer from the relevant committee member.

 

4. Order of AGM

 

• The order will follow that listed in the front of the 2020 annual report.

 

5. Items that require ratification by members

 

• Minutes of AGM 24^th Nov 2019
• Adoption of the accounts for year-end 30^th Sep 2020
• Proposal of SUBs and fees 2021 and surcharges (Kept at the same level as 2020)
• Proposal of accounts and ratify

For items in section 5 the club secretary will notify all once each element is ratified, so we are not inundated with emails

 

6. The proposed committee for 2020 – 2021

 

6.1 Will be as posted in the usual way, unless other candidates are proposed by 18^th Nov 2020 with correct proposer and seconder.

 

7. What to expect on the day?

 

• Once logged into the Zoom Webinar the meeting will commence at 10am
• You will see the committee on your screen with whichever committee member that is talking highlighted.
• The Honourable Secretary will open the meeting and hand over to the Commodore to chair the meeting.
• You will be able to see the AGM presentation, however it is not possible to have all members on screen and interacting.
• All items requiring ratification will be determined by email / post prior to the meeting and presented at the meeting.
• At the end of the meeting there will be an opportunity for members to post questions online via the Chat function on Zoom for AOB.

If you have any questions or concerns please contact the club Secretary via [email protected]

Yours Sincerely

Steve Hopper, Commodore

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