Thorpe Bay Yacht Club

Tel: 01702 587 563

We are looking for a volunteer to take on the SS3 Helm Duty on Sunday 12 May 2012 – Race Start at 12.30.

UPDATE :  Now filled – Thanks Janet

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If you are able to help out this Sunday please volunteer through DutyMan or contact Graham Dare ( text/phone:  07946 413923 or email: grahamdare@blueyonder.co.uk)

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Thanks in anticipation of your help.

Best Wishes

Graham Dare

There are 950 duties a year (excluding cadet duties) in the club’s duty roster. These are undertaken by around 275 members.  Most members do 3 duties a year. A few do more and some have less allocated to them at present.  Having these duties is essential for the smooth and safe running of the club’s sailing and racing activities.

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At the moment there are around 20 duties over the year ahead which are not allocated to anyone including a couple over the next few weeks. These vacant duties have generally arisen where the duties were allocated to members who have subsequently not re-joined the club or are unavailable.

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I am now hoping that volunteers will come forward to take on these duties.

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The vacant duties are:

12 May 2012 – SS2 Crew: 19 May – SS5 Crew; 16 June – SS7 Crew;  17 June 2012 – SS5 Crew; 28 June 2012 – SS3 Helm; 12 July 2012 – SS3 Helm; 21 July 2012 – Race Officer &  SS7 Crew; 18 August 2012 – SS5 Crew; 25 August 2012 – SS3 Crew; 26 August 2012 – Assistant Race Officer & SS3 Crew; 27 August 2012 – SS3 Crew;  1 Sept 2012 – SS3 Crew;  29 September – SS3 Crew – 6 Oct 2012 – SS3 Crew;  21 Oct 2012 – SS3 Crew & SS7 Crew; 4 Nov 2012 – SS5 Crew; 2 Dec 2012 – SS5 Crew

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Please volunteer if you can do one or more of these.  Ways to volunteer are:

• If you have a DutyMan password – log-in, go to the volunteer section, and click on the ’unallocated duty; volunteer required’ symbol next to the duty marked ‘tba’.  The duty will be yours. DutyMan will immediately update the roster and send you and the club an email to confirm it.
• Email secretary@tbyc.org  saying what duty you can do. I’ll get back to you.
• Phone me, Graham Dare, on 07946 413923.

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Even if you have not done it before I’m sure we could start you off crewing in one of the displacement boats (SS2 or SS3), or even crewing  in one of the RIBS ( SS5 or SS7).

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Thanks in advance to those who can volunteer.

Best Wishes

Graham Dare

It really is OK to say ‘No’ – but please say yes if you can

Dutyman allows a duty holder to request a swop with up to 20 other duties at any one time. An email is sent to those being requested to swop. The first one to say ‘yes’ gets the swop and the Duty Roster is immediately updated.

If you receive a swop request please reply even if you cannot do the swop – it’s better that the person requesting a swop knows the position. It really is Ok to say ‘no’ if you cannot do the swop as the member seeking the swop can then get on with requesting swops elsewhere.

However, if you can swop then please do so. We could all be in the position of needing to swop at some time.

DutyMan has email addresses for the vast majority of the 260 members on the Duty Roster. But there are a few who do not have email and we do know that some of the email addresses that we do have are incorrect (we are working on this). We also know that some members do not look at their email very frequently. So there are a few at present who cannot send or receive any swopping emails.

TBYC’ Dutyman’ web–based duty roster management system has been live for 3 weeks and some duty swopping and updating of personal contact details has already taken place using the system. Click on ’ DutyMan Race Roster’ at the left hand side of this web-page to view the roster.

All those members  (up to 260) with one or more duties allocated should have received from DutyMan a welcome email ( with a password) and a second email listing out their allocated duties.

However, you will not have received an email from DutyMan if the club does not have an up to date email address for you.

If you know that you have duties allocated and have not received an email from Dutyman please send an email to secretary@tbyc.org  letting us know. Your name and correct email address will then be added to the DutyMan database.

If you have had your email from DutyMan giving you your password please enter the site and confirm that you have noted and recorded your duties by clicking on the ‘Confirm you duties’ heading . This will greatly assist the Duty Officer for each race.

DutyMan will send out an email reminder for each duty 3 weeks and 1 week before each duty date. If you do not wish to receive these reminders then you can enter the site with your password, ‘confirm’ and record your duties, and cancel the reminders. However, please be certain that you have transferred the duty dates to your diary and that you are sure that you do not need reminding.

Please remember that whether or not you confirm your duties in DutyMan, you are expected to do your allocated duties. If you are unable to do your duty then it is your responsibility to arrange a suitable replacement. The simple rule is “no race officers or support boat crews – no sailing”

Please use DutyMan to arrange or confirm swops or to get a volunteer – the Duty Roster is then automatically updated and you do NOT have to inform the Duty Officer. DutyMan may help you arrange a swop but swopping cannot be guaranteed.

Please let us have any feedback on how this new system is working. You can email secretary@tbyc.org with any queries or comments on DutyMan. Or you can phone Graham Dare on 07946 413923.

The club’s 2012 race duties (from 25 March 2012) now appear in the TBYC DutyMan Race Roster database. This can be viewed by clicking on the link at the left hand side of this web page. Duties for Cadet Sailing will be added shortly.

Members on the duty database receive a welcome email from DutyMan with their password and an introduction to the system. Members also receive a second email listing their duties for the year. This should happen by 8 February 2012.

Members can access the database –  using their password – to change their personal settings, review the data, and request and accept duty swops.

Dutyman will also send out email reminders of duties.

Please always use DutyMan to request and confirm duty swops as the Roster will then always be up to date and accurate. Please remember it is each individual’s responsibility to arrange a swop if needed. DutyMan may help you with this but swopping cannot be guaranteed.

Members on the duty list will not receive a welcome email from Dutyman if:

            • The club does not have an email address for you; or
            • The club has an incorrect email address for you.

In some cases a family email address has been entered and used initially for a number of members (although each should be allocated a separate password) which an individual family member may then wish to change by logging into the Dutyman site.

If you believe that you are, or should be, (or, indeed, want to be) on the race duty roster but have not received a welcome email from DutyMan, please email ‘secretary@tbyc.org’ with ‘DutyMan’ in the Subject heading and let us know.

If you don’t have email (and aren’t now tempted to get one!!) then any swops can be sought and recorded on DutyMan by contacting the TBYC DutyMan Administrator. Phone Graham Dare on 01702 301961.